Talinda East Africa Office Administrator Job in Kenya

Talinda East Africa, a Kenyan medium sized value added reseller of VoIP, IP PBX, Wi-Fi and SBC solutions are recruiting an Office Administrator. 
Reporting to the General Manager, the position serves to effectively manage the office operations and accounting. 
Core responsibilities: 
A. General Office Administration 
  • Ensure procedures are followed in procurement of all materials and services. 
  • Assist with HR, filing, letters, HR calendar of events, leave administration and pay slip management.
  • Ensure all sales leads collected are entered in-to the Lead database correctly and all customer contacts are recorded on the customer database. 
  • Ensure all bid documents are collected, completed and delivered on time by the relevant sales staff. 
  • Stock, Office equipment and furniture management and maintenance. 
  • Manage the office reception area; receiving and transferring incoming calls, Welcoming visitors, preparing office refreshments and ensuring the office is clean and tidy at all times. 
  • B. Accounting 
  •  Entry of sales invoices and expense receipts to the accounting software (QuickBooks) and proper manual filing of all documents. 
  • Petty cash management
  • General ledger maintenance 
  • Preparation of monthly Financial Management Reports(Profit and Loss Statement, Balance sheet, Accounts Receivables Report and Accounts Payable Report)
  • Calculation of monthly VAT liability, completion and submission of VAT returns 
  • Bank Reconciliation 
  • Monthly Payroll Administration 
  • Accurate Government and local tax calculations(NHIF,NSSF,PAYE,HELB) 
  • Give advice on internal control systems to facilitate proper cash management and ensure all statutory deductions are submitted on time every accounting period. 
  • Follow-up on all receivables, deliver invoices/statements on time and collect payment 
Suitable candidates MUST have the following minimum qualifications:
  • A minimum of CPA II with a Diploma/Degree from a recognized Institution. 
  • Demonstrated working knowledge of QuickBooks, Microsoft office packages particularly Excel 
  • Good oral and written communication skills. 
  • Ability to work under pressure and meet strict deadlines. 
  • Good interpersonal skills and ability to communicate at all levels
  • Good planning and organizational skills
  • Immediate availability 
Interested and suitably qualified candidates should send their detailed cover letter and CV indicating their current remuneration to recruit@talinda.net so as to reach on or before 25th January 2013. 
Only short listed candidates will be contacted.